Privacy Policy

West Kype Riders Club Privacy Policy

West Kype Riders Club (WKRC) is a not for profit members club which is why we want to be transparent about why we need the personal details we request when you engage with us and how we will use them.

WKRC is committed to protecting the personal data that we collect and process from you. We aim to be clear and transparent and not do anything you wouldn’t reasonably expect. We do this by ensuring you are provided with an explanation about how WKRC collects and processes the information you provide us with, or that we collect about you, whether online, via phone, email, in letters or in any other correspondence.

We collect and use personal data to ensure that we can manage our relationships with our members and supporters, and to better understand how we can meet and exceed your expectations.

Please read this policy carefully to understand how we collect, use and store your personal information.

The privacy policy covers the following:

  1. Who we are
  2. Where WKRC collects its information from
  3. What information WKRC may collect about you
  4. How WKRC will use the information we collect
  5. How WKRC will update your information
  6. Where WKRC will disclose your details to anyone else
  7. How to access, correct or delete your information
  8. How we keep your data safe
  9. How long we store your data for
  10. Changes to the Privacy Policy
  11. Contact us
  12. Further information

By providing us with personal information, you consent to the collection and use of this information in accordance with this privacy policy. In accordance with the General Data Protection Regulation 2016/679, we will not keep your personal data for longer than is necessary.

We may update this policy from time to time without notice to you, so please check it regularly.

If you have any questions about this privacy policy please contact us at

  1. Who we are

WKRC is a members club involved in recreational activities.

Organisations or individuals who only process personal data for judicial functions, to maintain a public register or for domestic or recreational reasons are exempt from registering with the ICO. However, we believe it is important that we continue to adhere to the principles of the Data Protection Act (DPA) and understands best practice for managing information.

  1. Where do we collect information from?

We collect information in the following ways:

Information you give us

  • WKRC may obtain personal information from you when, for example, you complete an online form to join as a member, register with us for a mailing list or complete a paper membership form.
  1. What information do we collect?

The types of personal information that WKRC collects may include:

  • Your title, name and date of birth;
  • Your contact details (address, email, phone number and social media contact details);
  • Family and spouse/partner details, relationships to other members
  1. What might we do with your information?

We will use your information to:

  • Provide you with updates on activities and events run at West Kype and others that we consider may be of interest to you
  • Administer your membership

Tools may be used to improve the effectiveness of WKRC’s communications with you, including tracking whether you open the emails we send you and which links you click within a message.

  1. How we update your information

Your personal data will be updated from renewed membership applications or e-mail sign up on the web site.

  1. Who might we share your information with?

We are committed to protecting your data and therefore it will never be disclosed or sold to external organisations.

  1. How to access, correct or delete your information

Under the General Data Protection Regulation 2016/679 you have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email

We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information that you think is inaccurate.

If you do not want to receive any further information about WKRC and would like us to remove your name from our mailing list, please contact us to let us know. To help us locate any personal information about you (or in case we need to get in touch with you to obtain further information to help us locate your records) please include your full name, address and telephone number with your request.

  1. How we keep your data safe

We aim to ensure that there are appropriate, physical, technical and managerial controls in place to protect any personal information you may provide to us.

Despite all of our precautions no data transmission over the internet can be guaranteed to be 100% secure. So, whilst we will always strive to protect your personal information, we cannot guarantee the security of any information which you disclose to us and so wish to draw your attention that you do so at your own risk.

  1. How long we store your data for

We will hold your personal information on our systems for as long as is necessary for the relevant activity. If you request that we stop sending you marketing materials we will keep a record of your contact details and appropriate information to enable us to comply with your request not to be contacted by us, we won’t keep any information that we don’t need.

  1. Changes to this Policy

Any changes to this Policy will be notified by displaying the word ‘REVISED’ at the top of this document and noting the date of any changes. This privacy policy was last updated on 21 May 2018.

  1. Contact us

If you have any queries about this policy or any complaints with regard to the administration of the policy please contact

  1. Further information

The laws governing how your personal data can be used are:

  • General Data Protection Regulation 2016/679
  • The Privacy and Electronic Communications Regulations 2003

You can also contact the Information Commissioner’s Office at to find out more or report a concern. They are the UK’s independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals.